Baker McKenzie

The Litigation Legal Assistant will provide comprehensive administrative and legal support to our litigation team. The role-holder will require strong multitasking skills, excellent communication, and the ability to thrive in a fast-paced environment.

Main responsibilities:

Calendar & Email Management:

• Coordinate lawyers’ schedules, book meetings and conference calls, manage email inboxes, and ensure timely responses and e-filing of correspondence

Document Preparation & Court Filings:

• Draft and format pleadings, motion records, books of authorities, and affidavits of service; Arrange for filing of court documents and schedule examinations for discovery

File Management:

• Maintain organized physical and electronic filing systems, ensuring accuracy and confidentiality

Billing & Financial Administration:

• Review and finalize prebills, monitor budgets and fee estimates, assist with quarterly reporting, and manage Accounts Receivable follow-up

Matter Management:

• Open new matters in the intake system, prepare retainer letters and zero-rate forms, and manage time entries and closures in Intapp

Administrative Support:

• Prepare and revise PowerPoint presentations, update client information in CRM systems, and maintain lawyer profiles

Travel Coordination:

• Arrange travel logistics including flights, hotels, car rentals, and conference registrations

Compliance & Professional Development:

• Track and record Continuing Professional Development (CPD) hours for lawyers

Skills and experience:

• A Legal Assistant diploma is required
• Strong experience supporting litigation lawyers in a corporate or law firm environment
• Familiarity with all levels of court procedures
• Proficient in using Microsoft Office and legal practice management systems
• Strong organizational, time management, and communication skills
• Exceptional attention to detail and able to exercise sound judgment
• Able to work independently and collaboratively within a team
• Commitment to maintaining confidentiality and professionalism

Reports to: Secretarial Management Supervisor

Travel requirements: Occasional travel may be required

Position type: In-Market

Development framework: Business Services

At Baker McKenzie we are different in the way we think, work and behave. With our team of 13,000 people, including over 6,500 locally admitted lawyers, in over 70 offices worldwide, we have a passionately collaborative community of 60 nationalities and are committed to world-class career development to everyone in every job at every level. Baker McKenzie can offer you both the uncompromising commitment to excellence expected of a top firm paired with a passionately global and genuinely collaborative working environment.

Baker McKenzie is an Equal Opportunity Employer. We are committed to promoting diversity and inclusion for all. Our unique international culture is reflected in the drawing together of a worldwide family of individuals from diverse cultures and backgrounds in all of our offices. We are committed to providing an inclusive and accessible recruitment process. We encourage applications from individuals of all abilities and backgrounds. If you require accommodations at any stage of the application or interview process, please contact us at recruitmentservices@bakermckenzie.com, and we will work with you toward reasonably accommodating your needs.

The Canadian base compensation for this position is expected to be CAN$ 72000 to CAN$ 88000 annually if located in Toronto. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Your recruiter can share more about the specific salary range for your preferred location during the hiring process.