Baker McKenzie

The Junior Practice Assistant - Contract (12 months) will provide administrative support and service to Associates, trainees, and others supported by the Secretarial Services team (SST).

Main responsibilities:

• Print and scan materials
• Prepare courier packages
• Answer phones, route calls, and take messages
• Update contacts in Outlook
• Book travel arrangements through the Firm’s travel agency
• Electronic and hard copy filing
• Upload client document via SharePoint site or other internet site
• Support on client intake (including engagement letters) and Billing as required
• Utilize and review materials from Service Centres, to ensure maximum usage of these services and accuracy of output, including Document Services (DCS) and General Admin Services (GAS) (e.g. time entry, expense reimbursements, vendor invoices, and document edits)
• Support logistics for external meetings, including the booking of meeting rooms (utilizes GAS for internal meetings)
• Support with inbox and diary management as required
• Support the team, and demonstrate willingness to upskill and learn with others
• Document production for urgent jobs that are not suitable to be done by Document Services
• Manage competing deadlines

Skills and experience:

• Recent graduate or minimal experience in a corporate environment 
• Proficient in MS Office Suite (i.e., Word, Excel, Outlook, PowerPoint, Access, Teams) 
• Proactively seek to upskill 
• Able to provide support to team members
• Strong communication skills, both written and verbal
• Able to provide continual attention to detail in completing assignments

Reports to:  Secretarial Services Leader

Position Type:  In Market

Development Framework:  Business Support

At Baker McKenzie we are different in the way we think, work and behave. With our team of 13,000 people, including over 6,500 locally admitted lawyers, in over 70 offices worldwide, we have a passionately collaborative community of 60 nationalities and are committed to world-class career development to everyone in every job at every level. Baker McKenzie can offer you both the uncompromising commitment to excellence expected of a top firm paired with a passionately global and genuinely collaborative working environment.

To Apply

At Baker McKenzie we welcome direct applications.

Please click on the Apply icon to start the online application process for this role.  We will then be in touch with you once we have reviewed your application.  If you are unable to apply online, please contact the Recruitment Team on either 020 7919 1000 or Recruitment.London@bakermckenzie.com

For more information about this position or to discuss any adjustments you may require during the process please contact in confidence, Kerry Baird, Secretarial Services Leader, on 020 70 725 995 or kerry.baird@bakermckenzie.com 

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NO AGENCIES PLEASE

Please note Baker McKenzie does not accept unsolicited CVs.  Please click here for details of our Agency Policy and commitment to sourcing directly.

Baker McKenzie is an Equal Opportunity Employer. We are committed to promoting diversity and inclusion for all. Our unique international culture is reflected in the drawing together of a worldwide family of individuals from diverse cultures and backgrounds in all of our offices. We encourage the best people - regardless of race, religion or belief if any, gender, gender identity, disability, sexual orientation or age - to fulfill their professional aspirations with us.  We are committed to ensuring an inclusive and accessible experience for all candidates.