Baker McKenzie

The Practice Assistant will provide efficient and effective administrative services to fee-earners as assigned (Partners, Senior Associates and equivalents).

Main responsibilities:

• Manage and coordinate all aspects of tasks assigned (e.g. meetings, events, travel, etc.)
• Client intake administration (e.g. Anti-Money Laundering (AML), engagement letters)
• Provide billing support to attorneys 
• Act as a gatekeeper
• Complex diary management, call handling, and meeting organization for external meetings (utilizes General Admin Services (GAS) for internal meetings
• Manage the in-box, assist with email filing into iManage, and support with hard copy filing
• Support client activities by being in direct contact with clients and their assistants
• Build and coordinate relationships with Service Centers, other BM secretaries, and teams
• Utilize and review materials from Service Centers, to ensure efficiency and accuracy
• Document production for urgent jobs that are not suitable to be done by Document Services
• Manage competing deadlines
• Liaise with courts and ensure accurate development of court documentation/bundles as required 
• Provide administrative support at meetings, capturing outputs, and following up as needed; Action any assigned specific tasks/objectives as output of the meeting
• Support junior secretarial staff by acting as a mentor/buddy
• Undertake specific practice group tasks and requirements

Skills and experience:

• A good amount of work experience in the legal sector or other professional services environment
• Proficient, through job-related training and work experience 
• Strong technical capabilities across MS Office Suite (e.g., Word, Excel, Outlook, PowerPoint, Access, and Teams)
• Strong diary/calendar management skills
• Strong document management skills
• Able to problem-solve based on standard ways of operating
• Able to manage competing tasks and demands
• Proactively seek to upskill
• Able to establish and maintain effective working relationships; a team player
• Strong communication skills, both written and verbal
• Able to provide continual attention to detail in completing assignments

Reports to: Secretarial Services Leader

Position Type: In Market

Development Framework:  Business Support

Complex business challenges require an integrated response across different markets, sectors, and areas of law. Baker McKenzie's client solutions provide seamless advice, underpinned by deep practice and sector expertise, as well as first-rate local market knowledge. Across more than 70 offices globally, Baker McKenzie works alongside our clients to deliver solutions for a connected world. 

We are committed to promoting diversity and inclusion for all. Our unique international culture is reflected in the drawing together of a worldwide family of individuals from diverse cultures and backgrounds in all of our offices. We encourage the best people -- regardless of race, religion, or belief, if any, gender, gender identity, disability, sexual orientation, or age -- to fulfill their professional aspirations with us.

To Apply

At Baker McKenzie we welcome direct applications.

Please click on the Apply icon to start the online application process for this role. We will then be in touch with you once we have reviewed your application. If you are unable to apply online, please contact the Recruitment Team on either 020 7919 1000 or Recruitment.London@bakermckenzie.com

For more information about this position or to discuss any adjustments you may require during the process please contact in confidence, Charlotte Reynolds, Secretarial Services Leader, on 02079 191 134 or Charlotte.Reynolds@bakermckenzie.com

Please review our Applicant Privacy Notice here.

NO AGENCIES PLEASE

Please note Baker McKenzie does not accept unsolicited CVs. Please click here for details of our Agency Policy and commitment to sourcing directly.

Baker & McKenzie is an Equal Opportunity Employer. We are committed to promoting diversity and inclusion for all. Our unique international culture is reflected in the drawing together of a worldwide family of individuals from diverse cultures and backgrounds in all of our offices. We encourage the best people - regardless of race, religion or belief if any, gender, gender identity, disability, sexual orientation or age - to fulfill their professional aspirations with us.  We are committed to ensuring an inclusive and accessible experience for all candidates.