Baker McKenzie

The Legal Secretary, Employment Practice Group will provide comprehensive administrative and secretarial support to a Partner and the Employment team, ensuring efficient daily operations and effective management of various tasks.

Main responsibilities: 

Calendar & Meeting Management:

• Manage meeting and business schedule for Partners
• Schedule and support in logistics for internal and external meetings

Financial & Time Administration:

• Process time entry and transfer
• Manage business claims/reimbursements (including client-charged expenses)
• Maintain taxi reports with full documentation

Client & Matter Management:

• Conduct procedures to register new clients, new matters and/or other client registration tasks
• Conduct client searches, activate matter numbers
• Utilize various Intranet-based office systems
• Coordinate with Finance functions in relation to billing and fee collection

Business Travel Management:

• Coordinate all aspects of business travel, including booking, itinerary preparation, visa support, pre-trip approvals, and post-trip expense claims

Document & Information Management:

• Support in client document editing and management

Skills and experience:

• A university degree in Business, Legal Studies, or a related field is preferred and/or equivalent work experience is considered
• Enjoy a high level of interaction with clients/staff and provide a high standard of customer care
• Able to work under pressure, prioritize and keep calm
• Good timekeeping and able to work as part of a team
• Flexible in terms of work allocated
• Excellent organizational and time management skills
• Strong attention to detail and accuracy
• Discretion and able to handle confidential information
• Proficient in Microsoft Office (Outlook, Excel, Word, and PowerPoint)
• Excellent command of written and spoken English 

Reports to:  Employment and Compensation (E&C) Practice Group Partners and Office Facilities Management Manager

Position Type:  In-Market

Development Framework:  Business Support

At Baker McKenzie we are different in the way we think, work and behave. With our team of 13,000 people, including over 6,500 locally admitted lawyers, in over 70 offices worldwide, we have a passionately collaborative community of 60 nationalities and are committed to world-class career development to everyone in every job at every level. Baker McKenzie can offer you both the uncompromising commitment to excellence expected of a top firm paired with a passionately global and genuinely collaborative working environment.

Baker McKenzie is an Equal Opportunity Employer. We are committed to promoting diversity and inclusion for all. Our unique international culture is reflected in the drawing together of a worldwide family of individuals from diverse cultures and backgrounds in all of our offices. We encourage the best people - regardless of race, religion or belief if any, gender, gender identity, disability, sexual orientation or age - to fulfill their professional aspirations with us. We are committed to ensuring an inclusive and accessible experience for all candidates.