Baker McKenzie

The Practice Assistant will provide efficient and effective administrative services to fee earners assigned (Partners, Senior Associates, and equivalents).

Main responsibilities:

• Proactively manage and coordinate all aspects of tasks assigned (e.g. meetings, events, travel, etc.)
• Client intake administration (e.g. AML, engagement letters)
• Provide billing support to attorneys 
• Call handling/gate-keeping 
• Proactive complex diary management, call handling, and meeting organization for external meetings (utilize GAS for internal meetings)
• Manage in-box and assist with email filing into iManage and support hard copy filing
• Support client activities and is in direct contact with clients and their assistants
• Proactively build and coordinate relationships with E2E services, other BM secretaries, and teams; utilize and review materials from Service Centers to ensure efficiency and accuracy
• Produce documents for urgent jobs which are not suitable to be done by Document Services
• Manage competing deadlines
• Liaise with courts and ensure the accurate development of court documentation/bundles
• Provide administrative support at meetings, capture outputs and follow up as needed. May be assigned specific tasks/objectives for action as outputs of the meeting 
• Support junior members acting as buddy/mentor 
• Undertake specific practice group tasks and requirements

Skills and experience:

• Good experience working in a legal sector or other professional services environment
• Proficient experience gained by work and job-related training
• Strong technical capabilities across MS Office Suite (e.g., Word, Excel, Outlook, PowerPoint, Access, Teams)
• Strong diary/calendar management skills
• Strong document management skills
• Able to problem-solve based on standard ways of operating
• Able to manage competing tasks and demands
• Proactively seek to upskill
• Able to establish and maintain effective working relationships; a team player
• Strong communication skills, both written and verbal 
• Strong attention to detail in completing assignments

Position Type: In Market

Development Framework: Business Support

Reports to: Secretarial Services Leader

At Baker McKenzie we are different in the way we think, work and behave. With our team of 13,000 people, including over 6,500 locally admitted lawyers, in over 70 offices worldwide, we have a passionately collaborative community of 60 nationalities and are committed to world-class career development to everyone in every job at every level. Baker McKenzie can offer you both the uncompromising commitment to excellence expected of a top firm paired with a passionately global and genuinely collaborative working environment.

To Apply

At Baker McKenzie we welcome direct applications.

Please click on the Apply icon to start the online application process for this role.  We will then be in touch with you once we have reviewed your application.  If you are unable to apply online, please contact the Recruitment Team on either 020 7919 1000 or Recruitment.London@bakermckenzie.com

For more information about this position or to discuss any adjustments you may require during the process please contact in confidence, Sandra Thompson, Secretarial Services Leader, on 020 79 191 468 or sandra.thompson@bakermckenzie.com

Please review our Applicant Privacy Notice here.

NO AGENCIES PLEASE

Please note Baker McKenzie does not accept unsolicited CVs.  Please click here for details of our Agency Policy and commitment to sourcing directly.

Baker McKenzie is an Equal Opportunity Employer. We are committed to promoting diversity and inclusion for all. Our unique international culture is reflected in the drawing together of a worldwide family of individuals from diverse cultures and backgrounds in all of our offices. We encourage the best people - regardless of race, religion or belief if any, gender, gender identity, disability, sexual orientation or age - to fulfill their professional aspirations with us.  We are committed to ensuring an inclusive and accessible experience for all candidates.