Baker McKenzie

Think Opportunity, Think Baker McKenzie!

We have an exciting opportunity for a legal secretary to join the team in Brisbane, working with our Disputes Partners!

The Legal Secretary will deliver timely, efficient, and high-quality administrative, secretarial, and practice group-specific services to partners, associates, and others primarily across the group. 

Main responsibilities:

• Manage monthly billing processes and specific client invoicing requirements, draft and circulate invoices, distribute invoices to clients, and handle necessary weekly, monthly, and quarterly reporting responsibilities for key clients
• Answer the phone, appropriately screen calls, resolve simple queries wherever possible, take and relay messages promptly, and, if necessary, redirect queries 
• Create and amend typed documents such as letters, emails, memos, contracts, agreements, presentations, and pitch documents, use version control and track changes
• Support the client matter intake process
• Process expense claims and cheque requisitions
• Undertake conflict searching
• Time entry, production of narratives, creation of glossaries, etc.
• Screen and organize correspondence (with voicemail, email, and regular postal mail) in the authors’ absence, and as per requests 
• Support in setting up team meetings and events, and manage expenses
• Work directly with clients, develop and maintain relationships, and assist with business development activities
• Prepare Briefs to Counsel, Court books, and other administrative tasks that relate to litigation matters
• Organize couriers, conferences and functions, internal and external meetings, travel and accommodation (including rooms, car spaces, catering, invitations, etc.
• Assist with the organizing of client events, meetings, and social functions for the Practice Group
• Manage authors' calendars and schedules, and keep informed about the authors' whereabouts at all times
• Assist in preparing and distributing relevant documentation to authors before critical dates (e.g. meetings, court proceedings, settlements, etc.)
• Identify, open, generate, maintain, label, update, and close files, according to the task, author, and the Firm’s requirements
• Provide relief cover on reception for lunch breaks and leave coverage
• Assist Operations Coordinator with set up/packdown for large client/internal events
• Manage various ongoing projects as required

Skills and experience:

• Previous experience in a similar role, ideally in a Law Firm or professional services environment supporting partners with substantial practices and multiple fee earners
• Litigation and court forms experience (desirable)
• Experience with the monthly billing process
• High level of accuracy and attention to detail
• A minimum typing speed of 50 wpm (90% accuracy rate)
• Excellent computer literacy in Microsoft Word, Excel, PowerPoint, and Outlook email
• Excellent customer service and client relationship skills
• iManage and Chrome River experience is preferred, but not required
• Certificate IV in Business Administration, or equivalent, is desirable
• Able to work well in a team environment

At Baker McKenzie we are different in the way we think, work and behave. With our team of 13,000 people, including over 6,500 locally admitted lawyers, in over 70 offices worldwide, we have a passionately collaborative community of 60 nationalities and are committed to world-class career development to everyone in every job at every level. Baker McKenzie can offer you both the uncompromising commitment to excellence expected of a top firm paired with a passionately global and genuinely collaborative working environment.

Our benefits

• Financial benefits: competitive remuneration package, generous bonus scheme, salary continuance insurance, life insurance, salary sacrifice options, employee discounts, referral rewards, and travel insurance for you and your family
• Learning & development opportunities: client and international office secondments and regional and global development programs
• Flexibility: Hybrid and flexible working arrangements to balance your work and lifestyle
• Leave: 26 weeks paid parental leave for all parents with no minimum service, ability to purchase additional annual leave and flexible public holidays
• Health & wellbeing programs: Employee Assistance Program, including confidential counselling and wellbeing and financial coaching for you and your immediate family, flu vaccinations and discounted health insurance

For more information on our benefits, click here.

Inclusion, Diversity & Equity

Baker McKenzie is committed to providing a diverse, inclusive and equitable culture for all its employees, with equal opportunity for all to progress and have a meaningful career with our Firm. As part of our inclusive culture, we welcome applications from people of all genders (including if you identify as transgender or gender diverse), sexual orientations, abilities, cultural backgrounds, as well as First Nations peoples and people with caring responsibilities, neurodivergent lived experiences and disabilities. We want all applicants to be given the best possible opportunity to succeed in our recruitment processes, so invite you to let us know of any reasonable adjustments you require to equitably participate in our recruitment processes or in performing the requirements of a role at Baker McKenzie.

We appreciate that everyone's needs are different. Please contact us so that we can work with you to best support you in our recruitment processes. We are happy to share accommodations we've made in the past and are keen to work with you personally, to set you up for success.

Apply today!

If you are interested, we would love to hear from you! Please click "apply now".