Baker McKenzie

The Administrative Assistant, General Admin Services (GAS) will provide administrative services to attorneys, timekeepers, and secretaries.

Main responsibilities: 

• Work closely with other Service Center teams (Tampa, Belfast, Buenos Aires, and Manila) in completing Administration, Operations & Risk (AOR) assignments
• Manage calendaring activities, coordinate schedules, finalize meetings, and schedule conference calls
• Update contact management information
• Send email reminders to fee earners on their behalf
• Complete disbursement requests and wire transfers utilizing the internal coding system accurately and promptly
• Enter and close time entries utilizing Intapp Time according to timekeeper instructions
• Prepare mail and courier labels
• Manage expense reports for invoice submission and reimbursements
• Utilize mail merge, finalize name badges, signage, and tent cards
• Print documents as requested
• Assist with meeting planning activities, including registering for events, booking rooms, setting up webinars, finalizing reservations, and registering visitors as needed

Skills and experience: 

• A bachelor’s degree is required 
• Strong relevant experience with office administration skills, preferably in a law firm, BPO, or professional services environment
• Strong communication, organizational, and problem-solving skills
• Excellent written and spoken English communication skills (native or bilingual); Other additional languages are appreciated
• Strong technical capabilities across Microsoft Office Suite (i.e., Word, Excel, Outlook, Access, PowerPoint)
• Work requires continual attention to detail in completing assignments
• Some analytical ability is required to find solutions to various technological and administrative issues

Reports to: General Admin Services Supervisor 

Position type: Center Services

Development framework: Business Support

At Baker McKenzie we are different in the way we think, work and behave. With our team of 13,000 people, including over 6,500 locally admitted lawyers, in over 70 offices worldwide, we have a passionately collaborative community of 60 nationalities and are committed to world-class career development to everyone in every job at every level. Baker McKenzie can offer you both the uncompromising commitment to excellence expected of a top firm paired with a passionately global and genuinely collaborative working environment.

Baker McKenzie is an Equal Opportunity Employer. We are committed to promoting diversity and inclusion for all. Our unique international culture is reflected in the drawing together of a worldwide family of individuals from diverse cultures and backgrounds in all of our offices. We encourage the best people - regardless of race, religion or belief if any, gender, gender identity, disability, sexual orientation or age - to fulfill their professional aspirations with us. We are committed to ensuring an inclusive and accessible experience for all candidates.