Baker McKenzie

The Practice Group (PG) Administrator will provide dedicated administrative, coordination, and operational support to Business Developers (BD’s). The role-holder will be responsible for executing the operational workload required to implement BDMC-defined strategies and initiatives, including coordination, tracking, preparation of materials, logistics, documentation, and follow-up. The individual’s support will enable Business Developers leaders to focus on strategy, stakeholder relationships, and decision-making.

Main responsibilities:

Executive and Administrative Support to Business Developers:

• Provide day-to-day administrative and coordination support to BD’s
• Manage calendars, meetings, calls, and related logistics for BDMC-led initiatives
• Prepare agendas, meeting materials, attendance lists, and action logs based on BD’s instructions
• Track meeting notes, decisions, action items, and deadlines, and ensure timely follow-up

Pipeline, Databases, and Tracking (Execution Support):

• Maintain BDMC-defined client lists, pipelines, trackers, and databases
• Update opportunity stages, next steps, owners, and timelines as instructed by BDMC
• Prepare status summaries and operational reports
• Ensure accurate and timely updates in Client Relationship Management (CRM) and internal systems based on BDMC input

Client Meetings, Campaigns, and 1:1 Engagement Support:

• Coordinate logistics for BDMC-led client meetings and one-to-one engagements
• Prepare and circulate agendas, client profiles, materials, and participant lists
• Send invitations and manage confirmations under BDMC direction
• Track outcomes, follow-up actions, and next steps following meetings

Events, Webinars, and Marketing Activities (Operational Support):

• Coordinate registrations, invitations, materials, calendars, and speaker logistics for BDMC-led events and webinars
• Prepare operational documents such as run-of-show, attendance lists, and checklists
• Provide logistical support during events and webinars, including technology and timing coordination
• Compile attendance data, feedback, and post-event follow-up actions using BDMC-provided inputs

Communications and Materials Administration:

• Format, edit, distribute, and archive communications, presentations, proposals, and marketing materials prepared by BDMC
• Maintain version control and repositories for BDMC content
• Implement updates to materials strictly according to BDMC instructions

Proposals, Request For Proposals (RFPs), and Documentation Support:

• Coordinate administrative aspects of proposal and RFP processes led by BDMC
• Track inputs, deadlines, approvals, and document versions
• Consolidate documentation and perform quality checks related to formatting and completeness

Reporting and Budget Administration Support:

• Extract financial, activity, and usage data as requested by BDMC
• Maintain expense trackers and supporting documentation
• Prepare operational summaries

Skills and experience:

• A bachelor’s degree in business administration, communications, or a related field
• Qualifications focusing on Marketing, Communications, Sales, or other related commercial subjects is an advantage
• Experience providing administrative or operational support to leaders in a professional services environment
• Demonstrated experience coordinating meetings, events, or complex administrative processes
• Strong organizational, follow-up, and prioritization skills
• High attention to detail and accuracy
• Strong analytical and communication skills
• Advanced proficiency in Microsoft Word, Outlook, PowerPoint, and Excel
• Strong verbal and written English communication skills required
• Experience working in an international organization is desirable
• Professionalism, discretion, and confidentiality
• Highly organized and execution-focused
• Able to work independently within defined parameters
• Collaborative and service-oriented mindset
• Calm and adaptable under pressure

Reports to: PG Administration Manager

Position type: Center Services

Development framework: Business Support

At Baker McKenzie we are different in the way we think, work and behave. With our team of 13,000 people, including over 6,500 locally admitted lawyers, in over 70 offices worldwide, we have a passionately collaborative community of 60 nationalities and are committed to world-class career development to everyone in every job at every level. Baker McKenzie can offer you both the uncompromising commitment to excellence expected of a top firm paired with a passionately global and genuinely collaborative working environment.

Baker McKenzie is an Equal Opportunity Employer. We are committed to promoting diversity and inclusion for all. Our unique international culture is reflected in the drawing together of a worldwide family of individuals from diverse cultures and backgrounds in all of our offices. We encourage the best people - regardless of race, religion or belief if any, gender, gender identity, disability, sexual orientation or age - to fulfill their professional aspirations with us. We are committed to ensuring an inclusive and accessible experience for all candidates.