Baker McKenzie

The Junior Practice Assistant (SST) will provide administrative support and services to Associates, trainees and others supported by the Secretarial Services Team (SST).

Main responsibilities:

• Print and scan materials
• Prepare courier packages
• Answer phones, route calls, and take messages
• Update contacts in Outlook
• Book travel arrangements through the Firm’s travel agency
• Electronic and hard copy filing
• Upload client documents via the SharePoint site or another internet site
• Support on client intake (including engagement letters) and billing 
• Utilize and review materials from Service Centres, to ensure maximum usage of these services and accuracy of output, including Document Services (DCS) and General Admin Services (GAS) (e.g. time entry, expense reimbursements, vendor invoices, and document edits)
• Support logistics for external meetings, including the booking of meeting rooms (utilize GAS for internal meetings)
• Support with inbox and diary management as required
• Proactively support the team and demonstrate willingness to upskill and learn with others
• Produce documentation for urgent jobs that are not suitable to be done by Document Services
• Manage competing deadlines

Skills and experience:

• Recent graduate or starting a new career with minimal experience in the corporate environment
• Proficient in Microsoft Office Suite (i.e., Word, Excel, Outlook, PowerPoint, Access, Teams)
• Proactively seek to upskill
• Able to provide support to team members
• Strong communication skills, both written and verbal
• Able to provide continual attention to detail in completing assignments

Reports to: Secretarial Services Leader

Position type: Regional

Development framework: Business Support

At Baker McKenzie we are different in the way we think, work and behave. With our team of 13,000 people, including over 6,500 locally admitted lawyers, in over 70 offices worldwide, we have a passionately collaborative community of 60 nationalities and are committed to world-class career development to everyone in every job at every level. Baker McKenzie can offer you both the uncompromising commitment to excellence expected of a top firm paired with a passionately global and genuinely collaborative working environment.

Working at Baker McKenzie Belfast Center:

Baker McKenzie is the world’s leading law firm with offices all over the world. Our Belfast Center is home to over 400 colleagues in both legal and professional services.

We offer one of the best workplace benefits packages in the industry, featuring comprehensive private health cover, income protection, life assurance, and a comprehensive employee assistance plan. These and a host of other benefits make us one of the most desirable companies to work for in Belfast.

Baker McKenzie is an Equal Opportunity Employer. We are committed to promoting diversity and inclusion for all. Our unique international culture is reflected in the drawing together of a worldwide family of individuals from diverse cultures and backgrounds in all of our offices. We encourage the best people - regardless of race, religion or belief if any, gender, gender identity, disability, sexual orientation or age - to fulfill their professional aspirations with us. We are committed to ensuring an inclusive and accessible experience for all candidates.