Baker McKenzie

Location: Warsaw, Poland (on-site)

Working Hours: 5:00 PM – 9:00 PM

Baker McKenzie is one of the world's leading international law firms, bringing together exceptional legal talent across more than 70 offices worldwide. We are currently seeking a highly organized and proactive Evening Legal Assistant to support our lawyers and business operations during evening hours.

This is an excellent opportunity for a detail-oriented professional who thrives in a fast-paced environment and enjoys contributing to the success of a top-tier legal practice.

Key Responsibilities:

As an Evening Legal Assistant, you will play an important role in ensuring the smooth operation of our legal teams by:

• Providing administrative and organizational support to lawyers across various practice groups
• Managing and maintaining the efficient flow of documents and information
• Preparing, editing, formatting, and archiving documents in accordance with firm standards
• Working extensively with Microsoft Word, including formatting complex documents while maintaining consistency of styles, numbering, layouts, and cross-references
• Comparing document versions to ensure accuracy
• Handling correspondence, including scanning, copying, preparing documents for dispatch, and arranging outgoing deliveries after regular mailroom hours
• Preparing reports, presentations, and internal summaries as required
• Assisting with court files and supporting the preparation and organization of litigation and transactional documentation
• Supporting the smooth functioning of the office during evening hours and responding to ongoing business needs
• Collaborating closely with Reception, Mailroom, IT, and other Business Services teams on operational matters
• Providing reception desk support when needed
• Ensuring all tasks are completed accurately, efficiently, and within deadlines

Requirements:

• A minimum of 2 years' experience in a similar administrative or legal support role
• Fluent Polish, both written and spoken
• Good command of English, both written and spoken
• Excellent knowledge of Microsoft Office applications, particularly Word, PowerPoint, and Outlook
• Strong organizational and time management skills
• The ability to work independently, take initiative, and effectively prioritize tasks
• A collaborative approach and strong interpersonal skills
• A high degree of professionalism and attention to detail
• The ability to work under pressure and manage multiple deadlines

At Baker McKenzie, you'll have the opportunity to build your career in a truly international and supportive environment. 

We offer:

• Stable employment under a permanent employment contract
• The opportunity to work for a prestigious global law firm
• A collaborative and friendly working atmosphere
• Access to modern technologies and professional tools
• A comprehensive benefits package, including: private medical care, group life insurance, professional training and development programs, sports membership subsidies, access to a language-learning platform, financial support programs for children and young people

If you are looking for an opportunity to contribute to a dynamic international organization and develop your career in a professional legal environment, we would be delighted to hear from you.

Please note that only shortlisted candidates will be contacted.

Information on the processing of Candidates' personal data:

We would like to inform you that by sending your recruitment application to Baker McKenzie Krzyżowski i Wspólnicy Sp. k. with its registered office at 69 Chmielna Street, 00-801 Warsaw (the "Firm"), you agree that we may process your personal data contained in the recruitment application in order to carry out the recruitment for the position indicated in the advertisement.
 The Law Firm will be the administrator of your personal data contained in the recruitment application. The provision of information such as: (i) your name; (ii) contact details; (iii) educational background; (iv) previous employment history, is voluntary, however, the consequence of failing to provide such information will be that we will not be able to consider you for the selected job position.
 
 The Firm processes your personal data for the purpose of recruiting employees, on the basis of Article 6(1)(a) or (b) of the EU General Data Protection Regulation 2016/679 in conjunction with Article 22(1) of the Labour Code.

 By sending us your recruitment application, you agree that the Law Firm may process the personal data contained in the application to the extent provided for in the Labour Code. In the case of other data to the extent indicated by you (e.g. interests, image), please include a statement with the following content: "I agree to the processing by Baker McKenzie Krzyżowski i Wspólnicy Sp. k. with its registered office at 69 Chmielna Street, 00-801 Warsaw, of the personal data contained in my recruitment application beyond the scope provided for by the Labour Code and additionally contained in the documents sent by me. I am aware that I may withdraw my consent at any time and that withdrawal of consent does not affect the legality of the processing performed before its withdrawal".
 
 If you do not want the Law Firm to process additional data about you (e.g. interests, image), please do not include them in your CV and other recruitment documents (e.g. cover letter). Your data will be kept until the end of the recruitment process for the selected position, and when you agree to participate in future recruitment for a period of no longer than 12 months from the date of giving your consent.
 
 If you wish to participate in future recruitments conducted by the Firm, please include in your CV or cover letter a statement of your consent to the processing of your personal data for use in future recruitments conducted by the Firm over the next 12 months, e.g.: "I consent to Baker McKenzie Krzyżowski i Wspólnicy Sp. k. with its registered office at 69 Chmielna Street, 00-801 Warsaw, processing the personal data contained in my recruitment application for the purposes of future recruitment for a period of 12 months from the date of consent. I am aware that I can withdraw my consent at any time and that withdrawal of consent does not affect the legality of the processing performed before its withdrawal".

You have the right to access the content of your data and, if there are circumstances provided by law, the right to rectification, erasure, restriction of processing and the right to request data portability. If your data will be processed on the basis of consent, you also have the right to withdraw it at any time by contacting us at: recruitment.warsaw@bakermckenzie.com, which will not affect the lawfulness of the processing we have carried out on the basis of consent before revocation. You also have the right to lodge a complaint with a supervisory authority regarding the Law Firm's processing of your Personal Data.

In order to exercise these rights and if you have any questions about the processing of your data, please contact us by email at: recruitment.warsaw@bakermckenzie.com

Baker McKenzie is consistently ranked among the top law firms in prestigious international legal rankings and is recognized as the strongest law firm brand globally, according to the Thomson Reuters Global Elite Law Firm Brand Index. For over 30 years, our distinguishing feature and competitive advantage in the Polish market has been the combination of international reach and global expertise with local know how, a wide range of practice areas, and a deep understanding of the evolving global and local business environment.
Baker McKenzie Poland employs over 170 lawyers and tax advisers with extensive experience in handling large-scale and often pioneering transactions and projects for leading multinational corporations as well as domestic businesses and institutions.

At Baker McKenzie, we stand out through our mindset and the way we work — we instinctively combine a global perspective with a truly multicultural approach, made possible by collaborative relationships and practical, innovative advice. The global Baker McKenzie network delivers legal services through more than 6,000 lawyers across 45 jurisdictions, providing us with deep insight into business cultures around the world and enabling us to offer the talent and expertise necessary to navigate complex cross border matters with ease.